AI Receptionist trained on immigration law and compliance
Never miss a high-value immigration enquiry — accurate, compliance-aware triage 24/7
Our AI Receptionist qualifies enquiries by visa route (e.g., work, family, settlement), nationality, urgency, and missing documents; captures client details; and books consultations for your solicitor practice 24/7 — so your team focuses on case strategy, not answering calls.
20-minute demo • No obligation. Enquiry data is handled securely.
Built for immigration law workflows: visas, settlement (Indefinite Leave to Remain), relocation packages, and sponsor licence compliance.
Trusted by growing immigration practices handling 30–300+ new enquiries per month.
Free consultation for solicitors
See how AI can triage and book your next 50 cases for your practice.
Watch a demo video of how the AI receptionist works. We’ll map a tailored AI Receptionist workflow for your firm.
No implementation required on this call. We’ll show you a live demo aligned to your current intake process.
How it works
Reception that understands immigration law, not just telephone scripts.
Train once on your client intake, fee structure and case types. Our AI reception converts intake forms into structured, jurisdiction-aware workflows, extracts key client fields and then handles new enquiries, suitability screening and direct booking into your diary.
1. Client intake
Upload your current client intake process.
We parse and extract key fields from your intake forms — full name, date of birth, nationality, intended visa category, and supporting documents (e.g. passport, birth/marriage certificates, payslips). These fields are normalized and validated, then converted into an AI-native workflow (entities, validation rules and conditional questions) that enforces your firm’s eligibility checks and fee rules across UK jurisdictions.
2. 24/7 reception
Answer, qualify and reassure clients.
Supported channels: web chat, SMS, WhatsApp and missed-call callbacks. Qualification rules include eligibility screening (basic visa-type, date and document checks), urgency scoring (deadlines and time-sensitive criteria) and conflict flags (client/subject conflicts). Example triggers: applicant selects a travel/start date within 4 weeks → urgency score increases and solicitor is notified; applicant indicates a missing passport → system requests the document via WhatsApp and pauses booking until received.
3. Appointment booking
Book consultations into your systems.
Integrations: Calendly, Microsoft/Outlook and Google calendars with calendar write-back (two-way sync) and configurable rules for paid vs free consultations, time zones and staff availability. After booking the system sends confirmations with a prep checklist and a tailored document checklist. Example family visa flow: extracted fields — Applicant: Jane Doe; DOB: 1988-05-12; Nationality: Nigerian; Visa type: Family (Spouse); Partner name: John Doe; Supporting docs: passports, marriage certificate, evidence of cohabitation. Automated next steps — run eligibility pre-check (passes) → set urgency medium → create calendar booking in Google (write-back) → send WhatsApp confirmation + document checklist; if eligibility fails, create conflict/eligibility flag and queue for solicitor review.
Why solicitors use AI reception
Auto-capture client details and pre‑qualify immigration cases to reduce no‑shows.
Automatically capture client name, nationality, intended visa category and flag missing documents (for example: passport, biometric appointment, employer sponsor evidence) so consultations arrive with preparation. Reduce no‑shows with automated confirmations, reminder checklists and required pre-appointment document uploads; data is handled GDPR‑compliantly and used only to qualify demo requests.
"Within 30 days, our no-show rate dropped and our paralegals stopped playing telephone tag. The AI Receptionist gives prospects confidence before they ever speak with a solicitor."
Managing Partner, Boutique Immigration Law Firm (UK & EMEA)
Auto-capture critical client data.
Collect name, nationality, visa sought and evidence status from web chat, SMS and voice 24/7 so urgent protection matters and complex corporate mobility enquiries are identified immediately.
Pre‑qualify by visa category, evidence completeness and urgency.
Screen for visa category (e.g., Skilled Worker, Global Mobility, Asylum), evidence completeness and urgency before time hits your diary. Auto‑route low‑fit matters to self‑serve resources and surface high‑value corporate mobility or protection cases to partners.
Reduce no‑shows and ensure documents are ready.
Send automated confirmations, reminder checklists and document upload prompts so solicitors and paralegals spend time on qualified consultations with required evidence, not chasing paperwork.
Built for modern immigration law practices for solicitors
Operates across individual clients, corporate employers and relocation matters.
High-volume visa matters for solicitors
Family-visa batch intake: auto-sends document checklist; captures applicant and partner names, DOBs, relationship, passport scans and application dates; flags missing passport pages; books consults and attaches intake summary.
In-house counsel, corporate mobility and HR teams
Corporate-mobility triage: matches role and destination to company policy, determines sponsorship need and visa route, priority-flags urgent cases, and auto-notifies HR with a concise summary.
Relocation and cross-border teams for solicitors
Relocation coordination: auto-sends checklist to assignees and relocation providers, tracks received permits and uploads, flags missing documents, and notifies solicitor and provider with next-step actions.
See Your AI Receptionist In Action
Reserved for qualified immigration firms and operations leaders. During the 20-minute demo we’ll show a live walkthrough of the AI Receptionist and review sample enquiries and compliance considerations. Slots are limited — please book early to secure a session.
Secure & confidential: demos are private, held over an encrypted connection, and we won’t share your data.
Implementation & Ongoing Support
Bespoke AI Receptionist Services for Immigration Law Firms
Our AI Receptionist is delivered as a bespoke implementation tailored to each firm's intake procedures, retainer arrangements and regulatory obligations. Typical onboarding timelines are 4–6 weeks depending on integration complexity and scope. Prior to engagement we require a 20‑minute demonstration call plus a short systems & security review; the demo is no-obligation and does not commit you to purchase.
Onboarding capacity is limited and priority is given to firms that complete the demo. We offer ongoing support options including monthly tune‑ups, regular reporting, and SLA-based response windows; a pilot engagement is also available to validate performance. Pilot exit terms and data‑handling safeguards are defined up front to reduce risk and ensure sensitive client data is managed in accordance with confidentiality and data-protection standards.
Questions solicitors ask us
If you don’t see your question here, we’ll cover it during your free consultation with one of our solicitor specialists.
Is this compliant for immigration and legal workflows?
We design your AI Receptionist around your existing engagement terms and disclaimers. It never provides legal advice or creates a solicitor–client relationship. Instead, it shares general information, collects intake details, and books consultations where regulated legal advice is given.
How long does it take to go live?
Most immigration and relocation firms go live within 1-2 weeks after the initial consultation. The longest part is gathering your existing scripts, FAQs and scheduling rules. We handle configuration, testing and iteration with your team.
Can it integrate with my existing case management system or CRM?
Yes. We can integrate with common CRMs used by firms via secure APIs. On your free consultation, we’ll review your tech stack and outline the integration path, or provide a lightweight workflow if you’re not using a system yet.
Will this replace my receptionist or intake team?
Not usually. Most firms use the AI Receptionist to cover out-of-hours, overflow and routine enquiries, while keeping staff focused on high‑touch interactions and complex matters. You decide exactly where AI fits within your staffing model.
What languages does the AI Receptionist support?
We support English and a wide range of additional languages. If your firm requires coverage for specific languages or regional dialects, we’ll confirm capabilities during your consultation.
Free strategy consultation for solicitors
Let’s design an AI receptionist for solicitors handling immigration and relocation matters.
On this 20-minute call for solicitors we will:
- Map your firm’s current client intake and initial consultation workflow.
- Estimate potential increase in qualified consultations and a reduction in missed appointments.
- Identify the best channels for AI (voice, web chat, SMS, WhatsApp) for legal practices.
- Outline an implementation timeline that fits your practice and regulatory requirements.
No obligation. If we don’t see a clear return on investment for your firm’s immigration or relocation practice, we will say so.
Immigration Solicitor Concierge — for UK Solicitors
AI-powered reception, client onboarding and diary scheduling for immigration and relocation-focused solicitor practices across the UK.
Not legal advice. This product is designed to assist UK solicitors with client onboarding, diary management and communications only.
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